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Going Paperless With New Technology

Tuesday, June 5, 2012, 8:00 AM
New advances in technology over the past decade have revolutionized the office. While managing lots of paperwork in a large office used to be difficult, digital storage can allow several filing cases to be stored on a device the size of a thumb. The following guide provides simple tips for going paperless with EDI. A paperless office can be a great way to save money and enhance communication. There are many significant advantages when storing documents in a digital format. Digital documents can simplify the process of storage and retrieval. A scanned document can be tagged with relevant information. This will allow an individual on a computer to search for this document. After searching, he or she will have instant access to the information that he or she needs. In addition, backing up digital information is relatively simple. It can be close to impossible to back up several file cabinets full of paper. This will require each file to be opened, copied, and inserted into a new file cabinet. It can take weeks to replicate an entire room of paper documents. Millions of digital documents can be copied in less than an hour. A modern high-capacity hard can hold all the books in The Library of Congress, Washington, DC. This can make copying and backing data faster and more efficient for businesses and organizations of all sizes. In addition, with the advent of cloud computing, data can be backed up instantly to several different remote locations. This can help companies guard against data loss resulting from a flood or other environmental disaster. Its also possible to secure digital documents from theft. While a paper document can be stolen by motivated individuals, encrypted digital files can safeguard information from prying eyes. Its impossible to crack some forms of encryption. This can be a great way for businesses to guard mission-critical information and trade secrets. In addition, digital documents allow companies to reduce the cost of scanners, printers, and paper supplies. While its important to have a scanner / printer available for some business purposes, many digital documents will never need to be printed. Since a tablet computer can be used to read documents and other files, its often possible to share documents without printing them. This can be a great way to save money, promote a green environment, and ensure business success.

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