EDI 857 X12 File Sample
Data contents of the Shipment and Billing Notice Transaction Set (857) for use
within the context of an Electronic Data Interchange (EDI) environment.
This
transaction set provides the recipient of a shipment with data for both receipt
planning and payment generation.
EDI and telecommunications technologies suggest efficiencies in the way
business data is processed. For example, the sender of a shipment may send
the recipient's receiving function a Ship Notice/Manifest (856), and the pay-ables
function an Invoice (810), even though the contents of these two docu-ments
may be largely redundant. In certain business environments, the
Shipment and Billing Notice permits the consolidation of these two documents
into one.
Specifically, this transaction set is appropriate where the shipment data, when
it includes terms and item prices, can be used both to plan receipts and to
generate payment. In this environment, the exact prices for the items shipped
may not be known in advance by both parties. This transaction set is not
appropriate in so-called Evaluated Receipts Settlement (ERS) environments,
in which the exact prices for the items shipped have been agreed upon by,
and are known to, both parties in advance.
This transaction set is not to be used to replace the Ship Notice/Manifest
(856) or Invoice (810) individually, but only to replace both, together. For
example, do not use this transaction set in place of a Ship Notice/Manifest
while continuing to send either paper or electronic invoice.
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